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County Administrative Procedures Manual
Welcome to the new County Administrative Procedures Manual (CAPM)! The process guides that make up the CAPM represent the hard work of county administrative support personnel from all districts, as well as that of district administrative support personnel and Business Office staff. Special thanks to:
CAPM Members: Mindy Beard, Knikita Carter, Sherry Filadelfia, Alisa Hale, Jane Hubsch, Shaura Ivy, Christa Littlefield, Robbie Rye, Christy Tomlinson, and Patti Tucker.
While the process guides presented below are complete and have undergone all necessary reviews, there are two things that may require revision. First, links from one guide to another will not be active if the linked guide is not yet published. When the related guide is published, the link will become live. Second, some of the departmental email addresses like Payroll@uada.edu may change because of the Division’s Microsoft migration. If that occurs, the guides will be revised to reflect the new address.
Please note that each guide contains a Version Date. If you download the guides, please check to make sure you have the latest version before relying on them to complete a process. In addition, make sure to consider any new policies or Workday releases that are issued after the guide is published as these supersede process guides.
Cash & Credit Card Receipts
Travel & Expenses
Purchasing
Reconciling & Reporting
- How to Run Grant (M&O) Reports (Coming Soon)
- Monthly Copier Reports
- Monthly Club Reporting
- Instructions and Templates for Club Reporting
Miscellaneous
Frequently Used Resources
Forms
- Affidavit of Lost Receipt
- Annual Raffle Report
- Clover Device Credit Card Reservation Form
- County Cash Procurement Agreement
- Gift Card Disbursements Log
- Gift Card Request Form
- Gross Receipts for Sales Tax
- Honorarium Form
- Judging Agreement
- Monthly Copier Usage Report
- Off-Site Property Form
- Official Function Form
- P-Card Receipt Form
- Poultry Auction Revenue Form
- Quote Tabulation Form
- Raffle Request Form
- Record of Deposit Form
- Refund Request Form
- Reimbursement Request
- Special Event Application
- Special Event Vendor Log (MISC 378)
- Surplus Inventory Items
- TRAV-207 (Mileage)
- Volunteer Purchase Request
Other Resources
- Financial Guidelines for 4-H and Master Gardener Groups
- Gift Card Procurement Resources
- How to Create a Requisition
- How to Operate a Clover Card Reader
- Memorandum of Agreement Instructions
- P-Card Resources
- P-Card Matrix
- Procedure for Procuring Cash for County Events
- Record Retention Guidelines
- Sales and Use Tax Permit
- Special Events Procedures
- Spending Guidelines
- Volunteer Immunity Act
Who to Call
Sheryl Baker
Cash Manager
Banking Activities
Check, ACH, Direct Deposit Processing
Spending Guidelines
State & Federal Appropriation Drawdowns
County Office Support
Lost Checks
Tamara McNeice
Fiscal Support Analyst - County Accounts
David Johnson
Accountant I
VACANT
Fiscal Support Specialist

