County Accounts & Cash Management

Who to Call

Sherry Sanchez

Cash Manager

501-671-2178

ssanchez@uada.edu

Tamara McNeice

Fiscal Support Analyst - County Accounts

501-671-2045

tmcneice@uada.edu

Mike Coven

Accountant I

501-671-2247

mcoven@uada.edu

 

Policy C.E.S.P. 15-3

• Policy C.E.S.P. 15-3: Investment Policy

Job Aids and Tutorials

• The County Depository Account & Quicken
• Quicken Basics & Navigation
• Files, Documentation & Backup
• Adding, Editing & Hiding Quicken Accounts
• Creating Quicken Reports
• Generating, Saving & Submitting Reports
• Quicken Tips

County Quicken Procedures Manual

The County Quicken Accounts Procedures Manual provides information on the way the county Quicken accounts operate. The manual also presents acceptable uses, disallowed transactions, and proper controls over cash management of receipts and disbursements with regard to the county Quicken accounts. In addition, the manual provides detailed instructions (with illustrations) on how to record transactions on these accounts in Quicken, how to create and upload the monthly Quicken reports for Office of Finance, how to reconcile the Quicken accounts to the bank statements, and how to back up the county Quicken files.

• County Quicken Accounts Procedures Manual

Spending Guidelines

• Spending Guidelines

Financial Guidelines for Affiliated Groups

• Financial Guidelines for 4-H and Master Gardener Groups (Updated 2020)

Special Events Procedures

• Special Events Procedures

Forms and Checklists

• County Depository Account Monthly Reconciliation Form  (FINANCE-401)
• Finance 401 Monthly Reconciliation Form
• County Financial Review Checklist
• Quicken End of Month Checklist
• Staff Chair Responsibilities - Quicken Accounts
• Cooperative Extension Service Gift Disclosure Form. For Cash and Non-Cash Gifts
• County Cash Procurement Agreement  
• Procedure for Procuring Cash for County Events