Guidelines

PMGS 95-02 - Guidelines for the Agricultural Development Council, the University of Arkansas Foundation, Inc.

Forms

Account Codes

Request to Establish a New Project Form - UAFound001

Intra-Foundation Transfer Form - UAFound010

Change Authorized Account Signer Form - UAFound002 

Update or Close Project - UAFound003

Deposits of Gifts Form - ADC-01 (MSWord)

Memorandum of Agreement Form - ADC-05

Non-cash Gifts (Gifts-in-Kind) Form - PMGS-97-3 (MSWord) (formerly ADC-03)

Payment Authorization Form - UAFound020

Reimbursement for Group Meals/Refreshments - PMGS-95-2-1

Certification of Provided Meal - PMGS-95-2-2

ADC Gift vs. Sponsored Research Decision Tree

PMGS 19-01 - Division of Agriculture Endowment Spending Policy (see UADA Policy 306.1)

PMGS 18-01 - Division Conflict of Interest Policy

PMGS 22-02 - Division Title IX Policy

Evaluation criteria, guidelines, and procedures for initial appointment, successive appointments, promotion, tenure, and annual review of faculty. Each department will be adding their specific guidelines during the 2016-2017 academic year.

PMGS 03-01 - Non-Tenure Track Faculty Guidelines for Appointment and Promotion

PMGS 22-01 - Instructor Guidelines for Appointment and Promotion

PMGS 03-09 - Faculty Service Review Form (MSWord)

PMGS 03-11 - Annual Plan of Work (MSWord) 

PMGM 04-01 Department Head Position Description

PMGS 07-02 - Non-Tenure Track Faculty Annual Performance Evaluation Effective 2007 and the Faculty Performance Measures - Definitions

PMGS 07-03 - Annual Faculty Evaluation (Excel)

PMGS 08-02 - Tenure Letter from Dr. Sugg

PMGS 10-01 - Criminal Background Check and Substance Abuse Testing Policy and Procedure

PMGS 05-02 - Vehicle Use Policy: Automobiles/Trucks

PMGS 94-01 - Policy and Guidelines for Establishment and Operation of Institutes, Centers, Facilities and Interdepartmental Faculties

PMGM 95-01 - Policy and Guidelines Memorandum: Hazardous Materials Disposal Charges 

PMGS 97-03 - Procedures for Non-Cash Gifts to the Division of Agriculture, University of Arkansas (Non-ADC)

Non-ADC Gift Form (MSWord)

PMGS 03-12 - Electronic Transaction Approval Policy

PMGS 05-1 - Policy and Guidelines for Nomination of Faculty for Chairs and Professorships  

PMGS 09-05 - Freedom of Information (FOI) Act Policy

PMGS 14-01 - Computer and Network Use Policy (see UADA Policy 910.1)

PMGS 14-01A - Software and Cloud Services Purchase/Acquisition Policy (see UADA Policy 940.2)

       PMGS 14-01-2 Computer and Digital Media Access Procedures

       PMGS 14-01-3 Computer Network Policy   

PMGS 18-02 - Division Weapons Policy

PMGS 21-09 - Information Security Awareness Training Policy

PMGS 22-04 - Division Research and Scholarly Misconduct Policy

UADA 215.2 - Service as a Member of a Board

UADA 215.2 - Service as a Member of a Board Form

UADA 216.0 - Internal/External Advisory Boards/Committees

UADA 235.1 - Tobacco Use

UADA 235.2 - Drug Free Workplace

UADA 235.3 - Alcohol Policy for Division Controlled Property

UADA 290.1 - Division Small Unmanned Aircraft Systems (UAS) Use Policy

       Division UAS Purchase Approval Form

  Division UAS Operations Approval Form

UADA 295.1 - Workplace Violence

UADA 301.1 - Use of Employer Identification Number

UADA 302.1 - Balance Sheet Account Reconciliations

UADA 305.1 - Bank Depositories Authorization and Collateralization

UADA 305.5 - Residual Funds

UADA 306.1 - Endowment Spending Policy

UADA 306.2 - Operating Funds Investment Policy

UADA 335.1 - Code of Ethics

UADA 365.1 - Financial Accounting and Reporting

UADA 380.1 - Travel Policy

International Travel Approval Form

UADA 380.1 Bulleted Summary (2-1-25)

UADA 385.1 - Cellular Communications

12-13-24 Memo re: Changes to Division Cell Phone Policy

6-17-25 Memo re: New Cellular Reimbursement Process

UADA 385.2 - Vehicle Safety

UADA 400.1 - Employee Performance

UADA 400.2 - Non-Classified Employee Performance Appeals Procedure

UADA 400.5 - Employee Conduct Policy

UADA 400.6 - Protection of Minors

UADA 402.1 - Moving Expenses

UADA 405.7 - Non-Discrimination Policy and Procedure

UADA 405.8 - Division Disability Policy

UADA 406.1 - Employee Grievance Policy and Procedure

UADA 406.2 - Disciplinary Actions Policy

UADA 408.1 - Classification and Appointment of Non-Classified Positions

UADA 408.2 - Classification and Appointment of Program/Project Administrators and Information Technology Positions

UADA 408.3 - Growth Opportunity Reward (GRO) Program

FY26 GRO Program Application Instructions 

FY26 GRO Program "Intent to Apply" Form (via DocuSign) - Due Dec. 1 

FY26 GRO Application Cover Sheet (download before using) 

FY26 GRO Application Submission to Unit Heads - Due Dec. 15

GRO Flow Chart

GRO Program Frequently Asked Questions

UADA 410.1 - Employment of Family Members (Nepotism)

UADA 415.0 - Minimum Wage and Overtime Policies Under the Fair Labor Standards Act 

UADA 420.4 - Military Leave Policy

UADA 420.5 - Jury Leave Policy

UADA 420.6 - Leave Without Pay Policy

UADA 420.7 - Extended Leave for Study

UADA 420.9 - Maternity Leave Policy

Application for Maternity Leave Form

Request for Consideration Form

UADA 420.10 - Children's Educational Leave Activities Policy

UADA 420.11 - Emergency Paid Leave Policy

UADA 421.0 - Division Inclement Weather Policy

UADA 425.0 - UA Retirement Benefit Eligibility and Privileges

UADA 432.0 - Career Service Recognition Payment Program

UADA 435.1 - Effort Reporting

UADA 435.2 - Faculty Salary Funding Incentive Plan (FSFI) effective 7/1/25

CES FSFI Form

AES FSFI Form

UADA 440.1 - Tuition Wavier / Discount for Employees

UADA 440.1A - Employee Request for Tuition Fee Discount Form

UADA 440.1B - Spouse or Dependent Request for Tuition Fee Discount Form

UADA 440.2 - Extra Compensation

UADA 440.2 - Extra Compensation Form

UADA 440.5 - Flex Time Policy

UADA Flex Time Request Form

UADA 440.10 - Annual Report of Extra Income

UADA 445.1 - Division of Agriculture's Educational Incentive Policy

UADA 450.1 - Outside Employment of Faculty and Administrative Staff Members of the University of Arkansas Division of Agriculture for Compensation 

QRG - Outside Employment Request

QRG - Annual Report of Outside Employment

UADA 455.2 - Division Telecommuting Policy for Non-Faculty

UADA Telecommuting Agreement Form

UADA Telecommuting Approval Form

UADA 455.3 - Division Telecommuting Policy for Faculty

UADA Telecommuting Approval Form

UADA 460.1 - Distribution of Research Support, Resources, and Opportunities

UADA 480.5 - Division Awards Guidelines

Division and Bumpers College Annual Award Nomination Form (nomination deadline has passed)

UADA 480.5 - Outstanding Alumnus(a) Award

UADA 480.5 - Alumni Society Outstanding Advising Award

UADA 480.5 - John W. White Outstanding Student Award

UADA 480.5 - John W. White Outstanding Teaching Award

UADA 480.5 - John W. White Outstanding County Extension Educator Award

UADA 480.5 - John W. White Outstanding Extension State Faculty Award

UADA 480.5 - John W. White Outstanding Research Award

UADA 480.5 - John W. White Outstanding Team Award

UADA 480.5 - Outstanding Support Personnel Award

UADA 480.5 - Bumpers College Departmental Professional Staff Award

UADA 480.5 - Bumpers College Professional Staff Award

UADA 480.5 - Jack G. Justus Endowment for Teaching Excellence

UADA 480.5 - Spitze Land Grant University Faculty Award for Excellence

Bumpers College Outstanding Thesis Mentor Award

Bumpers College Outstanding International Education Award

^{By failing to abide by these policies, or policy procedures, individuals may be subject to sanctions, up to and including the loss of computer or network privileges, disciplinary action, suspension, termination of employment, and legal action. Some violations may constitute criminal offenses under local, state, and federal laws. UADA will carry out its responsibility to report such violations to the appropriate authorities.}

UADA 910.1 - Acceptable Use Policy

UADA 915.1 - Access Security and Technology Asset Policy/Procedures

UADA 915.2 - Accessibility Policy and Procedures

UADA 915.3 - PHI Security and Clean Desk Policy/Procedures

UADA 915.4 - Identity and Access Management

UADA 915.5 - Administrative Rights Access

UADA 920.1 - Data Lifecycle and Management Policy/Procedures

UADA 920.2 - Change Management Policy/Procedures

UADA 925.1 - Audit Logging and Monitoring Policy

UADA 930.1 - Incident Response Policy

UADA 935.1 - Social Media Users Policy/Procedures

UADA 940.1 - Software Development Life Cycle Policy

UADA 940.2 - Software and Cloud Services Purchase/Acquisition Policy/Procedures

2-12-24 Policy Summary