Human Resources
Support Units
Training & Conferencing
Applications
Hiring Resources
Below you will find several resources for Employment Coordinators, Onboarding Partners, and Managers to assist in the recruiting, interviewing, and hiring process.
Contact Human Resources for additional information by emailing humanresources@uada.edu or calling 501-671-2149 or 479-502-9820.
Supervisors are encouraged to use the Onboarding Supervisor Checklist when hiring appointed, extra help, or seasonal employees.
Minimum Age Requirements
The minimum age for employment with the Division is 16 years, with limitations on
days scheduled and hours worked. In positions requiring operation of power tools (e.g.,
weed eaters, chain saws) or heavy machinery (e.g., tractors, combines, and forklifts),
the minimum age is 18 years. U of A vehicles are not to be driven by employees under
the age of 17.
Length of Job Posting Requirements
Faculty & Senior Administration Postings: A minimum of thirty (30) calendar days
External Staff Postings: A minimum of seven (7) calendar days
Internal (UA System) Staff Postings: A minimum of seven (7) calendar days
Internal Waiver
The Division is committed to insuring equal opportunity to all applicants, and as
a general practice, will post and advertise all positions. However, in exceptional
circumstances, a current employee may be transferred or promoted to a vacant position
without a search under the following conditions: (1) the employee must meet the minimum
qualifications for the position to which a transfer/promotion is sought; (2) the department
head must certify that the best interest of the department will be served by the transfer/promotion
of the employee in question; and (3) the appropriate Associate Vice-President, in
consultation with the Office of Program and Employment Compliance, must certify that
the best interest of the unit or department and the Division will be served by the
transfer/promotion of the employee in question.
To request an internal waiver, a department or unit head must submit a letter to the Human Resources at humanresources@uada.edu and the Office of Program and Employment Compliance at compliance@uada.edu requesting the internal waiver with justification; a resume of the employee; and the position description for the position in which the employee will be promoted, along with the proposed salary.
Screening Committees
Screening or search committees are only required for faculty and senior level administrator
positions. Committee membership should be approved in advance by the appropriate Senior
Associate Vice President. A list of approved members should be sent to Human Resources
so that access can be granted to the job requisition.
Hiring Requests for Hard Funded positions
Prior to posting a job with hard funds, appropriate approvals must be obtained by
the Sr. AVP and Vice President for Agriculture. The approval process is now captured
within the job requisition in Workday.
For more details on the Hiring Request and how to complete it, please review the Hiring Request Quick Reference Guide.
Prior to interviewing candidates for appointed positions, the hiring department/county must email the Compliance Officer & Human Resources with their selections for interview and provide non-selection reasons for any candidate not chosen for interview.
For additional detailed instructions on the screening, interview and offer processes for appointed positions, please review the available reference guide.
Managers are encouraged to use the Lawful Inquiries form, Possible Interview Questions form, and Interview Notes template during the interview process.
Submit any interview notes to the Human Resources department after a hiring decision has been made. Interview records are kept on file for two years.
For additional interview tips or resources, contact Human Resources.
Limitations on Work Hours
Temporary and Extra Help (also called Seasonal) employees are limited to working 1500 hours in a fiscal year (July 1 - June 30) per Arkansas Code Ann. § 6-63-314.
Department timekeepers can track temporary employee hours using the RPT - Hourly Employees Fiscal YTD Hours Worked report in Workday by typing the report name in the Workday search tool on a regular
basis to ensure employees aren't nearing the maximum hours worked each fiscal year.
Hiring Resources
Managers or Employment Coordinators should use the Extra Help/Temporary Hiring Checklist to hire extra help/temporary employees. Managers or Employment Coordinators should
also review the Hiring Temporary Employees QRG prior to hiring for applicant instructions or other restrictions. The Temporary Employee Rate Chart provides hourly rates/ranges available for this fiscal year.
Extra Help/Temporary Hire Request Form
This form (CES use only) will require a brief job description, contact information,
anticipated pay rate, and the potential employee's resume/skill set. Once completed,
the request form will route to Human Resources to assist in determining the best position
to be used based on the job description and employee's experience level.
Contact Human Resources if you have additional questions, or need assistance in hiring
a temporary employee at humanresources@uada.edu
An applicant must have appropriate authorization by the U.S. Citizenship and Immigration Services through the Form I-9 and E-Verify process to be eligible for employment. The I-9 form & E-Verify process is completed electronically in Workday by the employee and the appropriate Onboarding Partner.
If a hire is approved in Workday on the employee's first day or after, a paper Form I-9 form must be completed & the E-Verify process must be completed by going directly to the E-Verify web site (link below). In these cases, the Onboarding Partner will receive a To Do task in Workday to upload the paper I-9 form and E-Verify Case Details page.
For employees that are rehired (any break in service) a new I-9 task must be completed in Workday at the time of rehire, regardless if they have a completed document on file from previous employment.
For assistance in completing the I-9 & E-Verify process within Workday, use the I-9 with E-Verify Integration Quick Reference Guide.
To sign up for E-Verify as a user or for questions with an existing E-Verify account, contact Patricia Johnson in Human Resources at pjohnson@uada.edu or call 501-671-2010.
E-Verify web site: everify.uscis.gov
